As a real estate professional, you know time is money. Staying organized is essential to the process but the demands of juggling client relationships, property listings, and administrative tasks can be overwhelming.
Luckily we have virtual assistants (VAs) now—offering a solution to streamline your workflow, taking care of tedious notes and paperwork. This is a personal real estate assistant that allows you to focus on important business needs—like closing deals!
Key reasons real estate agents are hiring VAs
The real estate industry has embraced virtual assistant services as a way to boost productivity and manage the ever-growing list of tasks that come with running a successful business. From transaction coordination to data entry, VAs have become an integral part of many real estate professionals' teams.
- Cost-effective: Hiring a VA is often more affordable than employing a full-time, in-house assistant.
- Scalability: You can easily adjust the level of support based on your business needs, hiring VAs for part-time, full-time, or seasonal work without long-term commitments.
- Specialized skills: VAs are trained specifically in real estate tasks and industry-specific software.
- Increased productivity: By delegating administrative tasks, you can focus on high-value activities like client meetings and property showings.
In this comprehensive guide, we'll explore the top 5 virtual assistant options for realtors, including an innovative AI alternative that could revolutionize your real estate business. The solutions we’ll discuss fit every realtor's budget, ranging between $19.99 - $2000/month and address specific needs for various types of real estate sales agents.
Cost Comparison
Solutions Breakdown
1. MyOutDesk
MyOutDesk is a highly vetted and professional virtual assistant service specifically tailored for real estate professionals, with a focus on reliability and extensive background screening. With years of experience and a rigorous hiring process, they offer top-tier support for real estate professionals.
Starting Price: $1,988 per month (charged quarterly)
Key Features/Services
- Extensive FBI-grade background checks for all virtual assistants
- Proprietary MyTimeIn Productivity & Time Tracking Software
- Dedicated Client Success Coordinator for each client
- Database management and lead organization
- Expertise in real estate-specific tools and techniques
- Comprehensive database management
- Lead categorization and contact information management
Ideal For
- Established real estate professionals
- Agents or teams looking for a thoroughly vetted, experienced virtual assistant
- Businesses needing comprehensive administrative support
- Professionals who value detailed tracking and productivity monitoring
- Realtors seeking a US-accredited virtual assistant service (BBB A+ rated)
Key Differentiator: MyOutDesk has served over 7,500 corporate brands and offers a highly professional, rigorously trained virtual assistant workforce with deep understanding of real estate industry needs.
2. M1: AI-Powered Alternative (Top Pick)
Negotiating means keeping track of key numbers, conversations, and follow-ups. Closing deals is stressful enough—organizing all that information shouldn’t be. M1 takes care of the details so you can focus on the client interactions that matter most, all at a price you can’t beat
M1 is an innovative that automates key tasks realtors typically rely on human VAs for—managing calls, taking notes, and summarizing key interactions. Its AI-powered Voicemail Receptionist ensures you and your clients receive 24/7 support without breaks, at a fraction of the cost.
Whether you’re just starting out and can’t yet afford a live VA, need extra support beyond your VA’s working hours, or are looking for a way to reduce repetitive tasks for your team, M1 will be your indispensable ally in driving success!
Starting Price: $19.99 per month
Key Features/Services
- Voicemail Receptionist: Automatically handles missed calls or those you choose not to pick up, ensuring no inquiry goes unanswered
- Automated summaries: Note-taking for calls and live meetings
- Daily Recap feature: Sends you follow-ups and summarizes daily activities
- Works 24/7 without breaks
- Can work standalone or complement existing human VAs
- Integration with various software (Zapier, CRM, etc.)
Ideal For
- Cost-conscious real estate agents and brokers
- Professionals seeking to automate communication management
- Realtors looking to boost productivity without the overhead of a full-time VA
- Agents who need 24/7 coverage for client communications
- Real estate professionals wanting to complement their existing VA services with AI automation
Key Differentiator: M1 is not just a cost-saving alternative—it’s a game-changer for realtors who need 24/7 support. While human VAs require onboarding, training, and shift coverage, M1 is ready to assist immediately, handling communication, note-taking, and follow-ups with zero downtime.
3. BELAY
BELAY provides a premium, US-based virtual assistant service offering high-touch, personalized support specifically tailored for professionals seeking top-tier administrative assistance.
Starting Price: $1,380 per month
Key Features/Services
- US-based virtual assistant workforce
- Executive-level administrative support
- Social media management
- Client relationship management
- Personalized matching process
- Comprehensive screening and vetting of assistants
Ideal For
- Luxury real estate agents and brokers
- Professionals seeking domestic, high-quality virtual assistance
- Businesses requiring premium, personalized administrative support
- Agents who prioritize communication quality and cultural alignment
- Real estate professionals willing to invest in top-tier virtual support
Key Differentiator: BELAY focuses on providing US-based, thoroughly vetted virtual assistants with a commitment to delivering premium, personalized service that goes beyond standard administrative support.
4. REA Virtual Assistant
REA Virtual Assistant specializes in providing dedicated support for real estate professionals, offering a range of services tailored specifically to the real estate industry.
Starting Price: $1000 per month
Key Features/Services
- Property listing management
- Social media marketing
- Lead nurturing
- Transaction coordination
- Marketing support
- Database management
Ideal For
- Growing real estate businesses looking for specialized, scalable support
- Real estate agents and brokers seeking industry-specific virtual assistance
- Professionals needing help with both administrative and marketing tasks
- Realtors wanting to improve their online presence and lead generation
Key Differentiator: REA Virtual Assistant focuses exclusively on the real estate industry, providing specialized knowledge and skills tailored to the specific needs of real estate professionals.
5. Upwork
Upwork offers a flexible platform to hire freelance virtual assistants for project-based or ongoing work, providing access to a global talent pool with diverse skills.
Starting Price: Varies (typically $15-50/hour)
Key Features/Services
- Access to a global talent pool of freelance virtual assistants
- Hourly or fixed-price project options
- Wide range of skills available
- Flexibility to scale up or down as needed
- Built-in time tracking and payment protection
Ideal For
- Realtors with varied or changing needs
- Real estate professionals who prefer a hands-on approach to managing their VA
- Agents looking for specialized skills for specific projects
- Real estate businesses seeking flexibility in their virtual assistance arrangements
Key Differentiator: Upwork provides flexibility in hiring and managing virtual assistants, allowing realtors to find specialized talent for specific tasks or ongoing support as their needs change.
What to Consider When Choosing a VA
Understanding that time equates to money, it’s crucial to invest in a real estate virtual assistant solution that delivers value for your budget. Starting with an AI-driven option like M1 allows you to scale your support as needed, minimizing wasted resources while facilitating easy collaboration with human assistants as your business grows. Utilizing AI eliminates the challenges associated with onboarding, providing a smoother transition into enhanced productivity.
1. Administrative Support
VAs excel at managing the day-to-day administrative tasks that can bog down real estate agents:
- Scheduling appointments and managing calendars
- Data entry and database management
- Paperwork and document preparation
- Email management and correspondence
You should feel confident delegating these tasks, to free up time for client interactions that move the needle in deals.
2. Transaction Coordination
One of the most valuable services a real estate VA can provide is transaction coordination. This includes:
- Managing deadlines and timelines
- Coordinating with all parties involved in a transaction
- Ensuring all necessary documents are completed and filed
- Following up on contingencies and conditions
A skilled VA needs to keep your transactions on track, reducing stress and improving client satisfaction.
3. Marketing and Social Media Management
In today's digital age, maintaining a strong online presence with brand consistency and marketing is crucial for real estate professionals. VAs can help by:
- Creating and scheduling social media posts
- Managing your social media accounts
- Designing marketing materials
- Updating property listings across multiple platforms
4. Lead Generation and CRM Management
Virtual assistants play a crucial role in nurturing leads and managing your customer relationships, keeping your pipeline full and your CRM up-to-date.
- Inputting and updating contact information in your CRM
- Following up with leads via email or phone
- Qualifying leads based on predetermined criteria
- Scheduling appointments with potential clients
Grow Your Real Estate Business with Virtual Assistance Today
As technology continues to evolve, so does the landscape of virtual assistance in the real estate industry. AI-powered solutions like M1 are emerging as cost-effective alternatives to traditional VAs, offering 24/7 support and automating routine tasks. These AI assistants can complement human VAs, handling repetitive tasks like call answering and note-taking, while human VAs focus on more complex, relationship-based activities. This hybrid approach allows real estate professionals to maximize efficiency and provide superior client service. Virtual assistants have become an indispensable tool for real estate professionals looking to grow their businesses and increase productivity. Whether you choose a traditional VA service, an AI-powered solution like M1, or a combination of both, integrating virtual assistance into your real estate business can help you:
- Streamline administrative tasks
- Improve client communication and follow-up
- Enhance your marketing efforts
- Focus on high-value activities that drive revenue
- Transform your real estate business with refined productivity in a competitive real estate market.
With the right support, you'll be well-equipped to handle the challenges of the real estate industry and focus on what you do best – closing deals and growing your business. Ready to take your real estate business to the next level?
Try M1 Free for 7 Days and experience hands-free automation in action
Frequently Asked Questions for Realtors About Virtual Assistants and AI
What is a real estate virtual assistant (REVA)?
A real estate virtual assistant (REVA) is a remote professional who provides administrative and operational support to real estate agents, helping with tasks such as data entry, scheduling appointments, and managing paperwork.
How can hiring a VA benefit real estate agents?
Hiring a virtual assistant allows real estate agents to delegate time-consuming tasks, freeing up time to focus on client interactions and closing deals. VAs can handle administrative duties, scheduling, and even social media management.
What tasks can I delegate to a real estate virtual assistant?
Common tasks for a REVA include data entry, managing paperwork, scheduling appointments, bookkeeping, and assisting with real estate transactions. Some skilled VAs can also help with social media management and client communication.
How does the hiring process for virtual assistants work?
The hiring process typically involves defining your job description, reviewing applications from virtual assistant companies, conducting interviews, and often includes a free consultation or trial period to ensure a good fit.
Are virtual assistants full-time employees?
VAs can work full-time or part-time, depending on your needs. Many virtual assistant companies offer flexible arrangements to suit different real estate market demands.
Can a VA help with real estate transactions?
Yes, many REVAs are skilled in managing various aspects of real estate transactions, including document preparation and coordination between parties involved in the deal.
How do I choose between different virtual assistant companies?
Consider factors such as the company's experience in real estate, pricing, the skills of their VAs, and whether they offer specialized services like Wishup or MyOutDesk for real estate professionals.
What's the difference between hiring a VA and using an AI assistant like M1?
While traditional VAs bring human expertise to handle complex, nuanced tasks and build personal relationships, AI assistants like M1 excel at automating repetitive tasks with 24/7 availability. M1 handles routine communication, data entry, and call management without breaks, complementing your team by freeing up human VAs to focus on high-value, relationship-driven activities.
How can AI benefit my real estate business alongside a VA?
By integrating AI with human support, you create a dynamic, efficient team. While AI manages routine tasks like data entry, scheduling, and call handling around the clock, your human VAs can concentrate on complex, relationship-driven activities. This collaboration not only streamlines operations and reduces overhead but also ensures every client inquiry is addressed promptly, empowering your business to thrive.
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