You Don’t Need More Project Management Software — You Need Less Noise
If you're constantly juggling task lists, client calls, and trying to remember who said what and when — you're not alone. You might’ve tried task management software like ClickUp, Asana, Trello, or Todoist, only to abandon them after feeling more overwhelmed than before.
The reality is, most busy solopreneurs, consultants, and professionals don’t need dozens of features, templates, or integrations. You just need a reliable way to capture the important stuff — without it slipping through the cracks.
That’s where M1 is your best friend.
M1 isn’t a traditional task management tool or project management app. It’s an AI phone assistant built directly into your business phone — so it handles tasks during your workday, not after hours. It lives where your work actually happens: on your phone calls, your voice memos, and your messages.
Let’s explore how M1 helps manage tasks without managing yet another tool.
Task Management Is Broken for Phone-Based Professionals
If you’re a real estate agent, consultant, lawyer, freelancer, or agency owner, chances are your “project management software” is a mix of messy notes, unread reminders, half-used kanban boards, and overdue tasks in a dozen apps.
You spend all day on the phone, moving fast — and by the time you hang up, you’ve already forgotten which client needed what.
You’ve tried to assign follow-ups manually. Maybe you set up reminders in Google Calendar, or drag tasks between columns in Trello. You might’ve played with gantt charts or time tracking dashboards. But all of it feels like more work.
More often than not, task management workflows can lead skip out on highlighting critical information. Missed follow-ups, client churn, and unnecessary stress comes with over-populating dashboards. It's important to stick to what really matters, and filter through information noise.
M1: The iOS-Only AI Assistant That Manages Tasks While You Work
M1 flips the idea of task management on its head. Instead of asking you to open yet another app, build workflows, or organize templates, it handles task management automatically — during your calls, messages, and voice memos.
M1 is your AI-powered second phone number designed to work with how you already operate. No switching between interfaces. No complex onboarding. No forgetting things that matter.
M1 Assistant Captures and Organizes While You Talk
The M1 Assistant listens to your calls, takes notes, and creates structured summaries — including next steps and action items.
That means your task lists practically write themselves.
No more “I’ll remember this later.” No more typing frantically mid-call. The assistant helps you assign mental subtasks to M1 — and it never forgets.
Voice Memos Turn Into Summaries with Tasks
Running between meetings and remember you need to send a proposal or check in on a client? Just speak into your phone.
M1’s voice memo to AI summary feature will capture your thoughts and turn them into organized, actionable summaries — complete with priorities and tasks.
It’s like having a task management software built into your phone’s microphone.
Why Traditional Project Management Tools Fall Short for Phone-Based Pros
Asana, ClickUp, Trello, and Todoist Aren’t Built for Call-Based Work
Most project management tools are built for teams, timelines, gantt charts, and kanban boards. They assume you’ll sit at a desk and update your tasks.
But for busy professionals who live on the go, these systems don’t keep up.
ClickUp might be powerful, but it’s overwhelming. Asana offers good task views, but demands attention. Trello works for visual thinkers, but it still needs manual updates. Todoist is clean, but it can’t summarize a client call.
These tools are great for teams and deadlines. But they don’t capture the conversation. And that’s where M1 shines.
Project Management Software Adds Work Instead of Removing It
While traditional apps boast about drag and drop timelines, custom templates, and automation, the reality is — most solo professionals just want something that keeps track for them.
They want to manage tasks without needing to manage the tool itself.
M1’s call summaries and voicemail receptionist give you that peace of mind — automatically logging the important parts of every call, even the ones you miss.
Explore call summaries and the voicemail receptionist features to see how it works.
A Real-World Example: How a Marketing Agency Uses M1 to Manage Clients
Let’s say you run a boutique marketing agency with five active clients. Each one has a different tone, priority, and ongoing request list.
You jump from a discovery call with a new lead, to a campaign update call, to a client texting you about changing an ad headline.
Without structured call notes or project management software tailored to conversation-based work, all that nuance gets lost.
With M1, every call is summarized with the key outcomes and next steps. You can pull up previous conversations, send a follow-up, or simply remember what the client said about their Q4 goals — because M1 tracked it for you.
You didn’t have to open Asana, update Trello cards, or fiddle with calendar reminders.
Built-In Features That Replace a Dozen Apps
M1 quietly replaces many tools solo professionals rely on, including:
- A Business Phone: One simple app for calls, texts, and contacts
- M1 Assistant: Handles tasks during your actual conversations
- Call Summaries: Clear notes and task suggestions from calls
- Voice Memos: Transcribed and summarized with tasks
- Voicemail Receptionist: Answers missed calls professionally
- Integrations: Connect with Google Calendar, CRMs, and more
Together, it’s a task management app built inside your communication app.
Integrations That Actually Help You Manage Tasks
M1 isn’t trying to replace your entire stack of project management software. Instead, it integrates with the tools you already use — giving you smarter ways to capture important information without changing your workflows.
Whether you're using ClickUp to juggle kanban boards and gantt charts, or Asana to track subtasks and manage tasks by deadline, M1 helps you keep track of the details that start on your calls. Your task management doesn't have to stop when the call ends.
With deep integrations via Zapier, M1 connects to apps like Trello, Notion, Airtable, and even time tracking tools. You can automatically sync call summaries to a project management tool, assign action items to team members, or organize task lists and subtasks inside your existing workspace — without manual copying and pasting.
It also integrates with Google Calendar and Gmail, helping you streamline follow-ups and stay on top of appointments. Whether you're managing projects for multiple clients or just trying to keep your day straight, M1 works quietly in the background to support your task management system.
You don’t need another interface to learn or customizable templates to build — just a way to make your task management software smarter. Less dashboard overload, more productivity. M1 enhances your project management apps without adding extra steps.
Get Started with M1 in 4 Simple Steps
- Download M1 (iOS only)
Visit the App Store and install M1 on your iPhone. - Set Up Your Business Phone
Choose a second phone number for work — no need to carry two phones. - Start Taking Calls or Voice Memos
Your assistant will begin transcribing, summarizing, and identifying next steps immediately. - Review Tasks and Notes Inside the App
Stay on top of client requests, follow-ups, and updates in one clean place.
Try it risk-free with a 7-day free trial. Paid plans are just $29.99/month or $199/year.
Turning Call Notes Into Actionable Workflows
Once M1 captures your calls, voicemails, and voice memos, the real magic is what you can do with those summaries next. Every note includes structured tasks, priorities, and follow-ups — and they’re not trapped inside the app.
Let’s say you’re running a client meeting. M1 takes notes, highlights action items, and organizes them into a clean task list. From there, you can:
- Send tasks into your project management software. Push key items straight into ClickUp, Asana, or Trello so they appear on your kanban boards, gantt charts, or timelines without manual entry.
- Sync with your calendar. Deadlines and follow-ups automatically align with your schedule, so you’re not scrambling to remember what’s due when.
- Build AI-powered workflows. With integrations through Zapier and Airtable, you can set up custom automation. For example:
- A call summary triggers new subtasks in your project management tool.
- A proposal reminder from M1 automatically creates a draft email in Gmail.
- A client request gets logged in your CRM and shared with team members for collaboration.
- Streamline multiple tasks across apps. Instead of copying notes into different interfaces, M1 keeps your workspace organized by sending the right information to the right place.
With M1, you’re not just keeping track of conversations — you’re building a system that manages projects for you. No extra templates to customize, no complex drag and drop timelines, and no clutter. Just a straightforward way to capture, assign, and organize tasks that flow into the apps you already use.
Managing Projects Means Managing Relationships
For solo professionals, task lists aren’t simply to-dos — they’re follow-ups, promises, and client expectations.
You don’t just want to keep track of things — you want to keep trust. M1 helps you do both.
You Don’t Need Gantt Charts — You Need Clarity
Gantt charts and kanban boards look impressive. But when you’re running between calls and tasks, you need simplicity — not color-coded complexity.
With M1, your workflows emerge naturally from the work you’re already doing.
The Best Task Management Software for People Who Hate Task Management Software
If you’ve tried project management apps and dropped them after two weeks, you’re not alone.
M1 removes the pressure to manage anything. Instead, it works in the background to help you stay professional, on point, and in control.
It’s especially great for:
- Real estate professionals
- Freelance marketers
- Consultants
- Agency owners
- Legal professionals
- Coaches
Anyone who talks for a living can benefit from letting M1 handle the little things.
Ditch the Dashboard Overload
Your job isn’t to update subtasks or switch between views. Your job is to show up, deliver, and move fast.
M1 helps you organize without organizing. It acts as your behind-the-scenes assistant, quietly making sure you never miss a thing. It's designed specifically for iPhone users who need a simple, reliable second phone number with a powerful assistant built in.
This focus allows M1 to deliver a clean, fast interface that doesn’t try to be everything — just the right things.
Pricing: No Surprises, Just Support
M1 offers a 7-day free trial so you can test the features and feel the impact.
Then it’s just $29.99 per month or $199 per year. No confusing tiers, no forced upgrades — just a simple, powerful app that works.
If you’ve been stuck in task management apps you don’t use, or dropping the ball on follow-ups because you're too busy talking to clients — M1 was built for you.
Start your 7-day free trial today and finally let something else keep track of everything for you.
Try M1 Free for 7 Days
FAQ
What kind of task management does M1 support?
M1 focuses on conversation-based task management. A key differentiator from other project management software you see like ClickUp and Asana. It captures tasks from phone calls, voicemails, and voice memos so you don’t have to manually enter them into task lists or kanban boards. Learn more about the M1 Assistant.
Does M1 replace my current project management software like Asana or ClickUp?
M1 works alongside other tools, not against them. If you already use ClickUp or Asana, you can still integrate relevant notes via summaries. But M1 handles the heavy lifting for call-related tasks.
Can I use M1 with Google Calendar?
Yes, M1 offers integrations with tools like Google Calendar so you can sync meetings and stay on schedule.
Is M1 available on Android?
No — M1 is currently available for iOS only. This allows it to provide the best experience for iPhone users.
How does the voicemail receptionist work?
The voicemail receptionist answers missed calls, takes messages, and keeps your communication feeling professional — even when you’re unavailable.
What’s included in the free trial?
You get full access to M1 — including the assistant, summaries, voicemail, and more — free for 7 days. After that, it’s $29.99 monthly or $199 yearly.
Can I manage multiple clients with M1?
Absolutely. Whether you work with 3 or 30 clients, M1 helps you remember details from every conversation and track each client’s needs without juggling multiple task management tools.
Does M1 help with team collaboration?
While M1 is designed for solo professionals, many users forward summaries or call notes to team members as needed. It helps you stay organized before bringing others into the loop.
How does M1 fit into my existing project management software setup?
M1 isn’t trying to replace your favorite project management software like ClickUp, Asana, Trello, or Todoist — it enhances them. Think of M1 as a task management tool that lives inside your conversations, not just your kanban boards or gantt charts. Once a call ends, M1 turns your key takeaways into task lists that can integrate with your preferred apps. Whether you’re managing projects with detailed subtasks or working solo with a simple workflow, M1 helps organize the critical details and streamline your productivity.
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